Terms and Conditions & Precautions

The Engineer Cafe is a public facility of Fukuoka City, and its operation is based on equality and neutrality. If you are planning an event for computer engineers’ development, growth or networking, please confirm the following points.

Points to note for event organizers:

• We check the event’s content through a meeting with our community manager beforehand to confirm the outline of the event, the desired date and time, and the intended participants.
• In principle, we ask that you come to our facility for the first meeting that will be held on a face-to-face basis. For applicants from faraway places or for meetings from the second time onwards, we can arrange telephone or online meetings.
• Even during the event period, the event may be cancelled if we judge that the event includes acts that are contrary to the purpose of the facility such as sales, solicitation, etc.
• We do not accept extensions of the usage time. Please complete any and all removal/dismantling procedures during the hours you applied for beforehand. The facility closes at 22:00, so complete all procedures by 21:30.
• The maximum capacity of the Main Hall is 50 people. If you are planning an event expecting more than 50 people, please consult us beforehand.
• Eating and drinking in the facility is not permitted, except in the cafe stand and lounge. (Drinks with a cap are allowed.)
• We may use event photos for promotion of the Engineer Cafe or other purposes.
• We ask that organizers move desks and chairs if necessary to do so for the event. You are also requested to return them to their original places after the event, so please take the time for cleanup into consideration when making an operational plan.
• The Engineer Cafe may prepare and install specific equipment (audio equipment, large equipment, etc.).
• Please make an application beforehand if you are planning a networking event along with the main event. Please consult our community manager when you apply to use the facility for the main event and confirm the rules for networking events.

Cancellation policy

Before the formal application (provisional reservation)

• If you are canceling your application after the meeting and before the formal application, please notify us by phone.
• Your application will be canceled if you do not complete the formal application via the event application form within two weeks after making the provisional reservation.

After the formal application

• In principle, cancellation of the event is not accepted.
• For inquiry about individual situations, please contact our community manager.

Precautions when using the facility

• We will not assume any responsibility for any accident that occurs when the facility is in use for an event (including preparation and withdrawal time), even if the accident was attributable to an act of a related business operator or visitors.
• When a large number of participants is anticipated, we request that the user, on his/her responsibility, take necessary security measures (crowd control at the entrance, allocation of security guards, etc.) by hiring a security firm or other methods to control the venue and prevent theft, fire, etc.
• Please take all reasonable measures to prevent accidents.
• Parking lots for cars and bicycles are not available. Please use public transportation to visit the facility.
• It is not permitted to bring in hazardous items or animals.
• Smoking is not permitted within the premises and buildings, including the Terrace.
• The Akarenga Cultural Center is an Important Cultural Property designated by the national government. It is prohibited to put paper on the walls, columns or windows, or to affix any item to them. In the event that you damage or destroy the facility, we may ask you for compensation. We request that you use the facility with care.

• After your application, our community manager will arrange a meeting date and time and contact you via email.